This article shows you how to close a sourcing event in the Strategic Sourcing module with award decisions: allocate suppliers per lot and line item, understand where the awarded prices come from, handle items suppliers could not bid on, finalize the award, and know what happens afterwards.
Where do I make award decisions?
Award decisions are made on the Awarding page at /buyer/sourcing-project/<event-id>/awarding, titled Award Decisions ("Review awarded suppliers, pricing, and allocation across lots and materials."). A metrics strip on top tracks Total Awarded Cost, Suppliers Used, Materials Awarded, Savings Vs. Worst, and Supplier Distribution; the numbers update live as you allocate. The table below it shows one expandable row per lot ("Lot / Material") with each line item's prices per supplier side by side, an Awarded Supplier column, an Awarded Cost column, and a Grand Total row. Award decisions require submitted supplier pricing; run your pricing analysis, scoring, and simulations first so the choice is informed.
How do I allocate suppliers to lots and line items?
Expand a lot to compare each supplier's prices across the lot's line items.
Click the price cell of the supplier you want to award in the lot row. That supplier becomes the awarded supplier for the lot, and an allocation is recorded for every line item in the lot with that supplier's submitted price per pricing column.
Repeat for each lot. Different lots can go to different suppliers; this is how you split the award. Unsaved selections are counted in the toolbar ("2 unsaved changes").
Click Save Draft. You see "Draft saved successfully", and each lot's decision is stored with status Draft. You can keep revising, or click Discard to drop unsaved edits.
Where do the awarded prices come from?
Each award allocation records a price source, so the audit trail shows how the final number was reached. The table below lists the three price sources.
Price source | Meaning |
Original Bid | The price the supplier submitted in their response. |
Negotiated | A final price from a completed negotiation on that line item; the allocation references the negotiation it came from. |
Manual Override | A price entered by the buyer that differs from both the bid and any negotiated value. |
Line items can also be excluded from an award with a recorded reason, for example when the item was cancelled or awarded outside the event. Excluded items show Excluded in the table and are left out of the totals.
How is a no-bid handled?
A no-bid is a line item the supplier explicitly declined to price, with a reason chosen at submission time: Out Of Stock, Discontinued, Technical Limitations, Regulatory Restrictions, Capacity Constraints, Geographical Limitations, Minimum Order Not Met, or Other (with free text). No-bid items show no price for that supplier in the awarding table and in pricing views (the round comparison labels them "No bid"), so a supplier with no-bids cannot silently win a lot containing items they cannot supply. If your preferred supplier no-bid part of a lot, either award that lot to another supplier or exclude the affected line items with a reason.
How do I finalize the award?
Allocate and save every lot. The toolbar changes from "Award selections in progress" to "All lots awarded - ready to finalize", and the Finalize Award Decisions button becomes available (all pending changes must be saved first).
Click Finalize Award Decisions. The confirmation dialog lists every lot with its awarded supplier and cost, and warns: "Once finalized, award decisions cannot be changed. Suppliers will be notified of the outcome and procurement commitments will be recorded."
Type the confirmation keyword shown in the dialog to unlock the button, then click Finalize Decisions.
You see "Award decisions finalized". Every lot's decision moves to status Finalized, and the page shows the banner "Award decisions have been finalized. No further changes can be made." The table becomes read-only.
What happens after finalizing?
After finalizing, the award is the event's outcome of record. On the Supplier Responses page, the Final Status column marks winning suppliers as Winner and the others as Not Selected, and the event status moves toward Awarded. The finalized allocations (supplier, prices, price source, and exclusions per line item) remain visible on the Awarding page for audit. Finalized decisions cannot be edited in the app; reversing an award is an administrative action (a decision can be revoked through support), so double-check every lot in the confirmation dialog before finalizing. To communicate details or next steps to suppliers, use an announcement or the Q&A thread with each supplier.